What is a co-ownership general assembly?
The general assembly (GA) is the supreme decision-making body of the co-ownership. It brings together all co-owners to make important decisions regarding the management of the building.
In accordance with Law 18-00 on the status of co-ownership of built properties in Morocco, the GA must meet at least once a year.
Types of general assemblies:
- • Ordinary GA : Held at least once a year for routine decisions (budget, accounts, election of the property manager).
- • Extraordinary GA : Called at any time for urgent or exceptional decisions (major works, modification of regulations).
How to call a general assembly?
The notice is a crucial step that must comply with several rules set by Law 18-00:
- Deadline : The notice must be sent at least 15 days before the date of the GA.
- Sending : By registered letter with acknowledgement of receipt or hand delivery against receipt.
- Content : The notice must contain the date, time, location and detailed agenda.
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Agenda and proceedings
The agenda is set by the property manager and must be communicated with the notice. Any co-owner can request the inclusion of an item on the agenda.
Typical agenda for an ordinary GA:
- Approval of the accounts for the previous fiscal year
- Vote on the provisional budget
- Election or renewal of the property manager
- Maintenance and repair works
- Miscellaneous questions
Voting majorities
Law 18-00 provides for different majorities depending on the importance of the decision:
| Type of majority | Application |
|---|---|
| Simple majority | Routine decisions: approval of accounts, provisional budget, routine maintenance. |
| Two-thirds majority | Major works, modification of internal regulations, change of property manager. |
| Unanimity | Modification of share quotas, change of building purpose. |
Minutes
The minutes are the official document that records all decisions made during the GA.
The minutes must include:
- The date, time and location of the assembly
- The list of co-owners present or represented and their share quotas
- A summary of the discussions and the result of each vote
- The signatures of the chairperson and the secretary
⚠️ Important
The minutes must be sent to all co-owners within 30 days following the GA.
Notice template
Here is a notice template compliant with Law 18-00 that you can adapt: