The Importance of the General Meeting
The general meeting (GM) is the supreme decision-making body of the co-ownership. At the GM, co-owners vote the budget, decide on works, approve accounts, and elect the manager.
Under Law 18-00, the GM must be held at least once a year.
Step 1: Preparation
Setting the Agenda
The agenda must list all resolutions to be voted:
- Approval of past year accounts
- Budget forecast vote
- Works to be carried out
- Miscellaneous questions
Gathering Documents
Prepare documents: annual accounts, work quotes, manager's report, arrears statements.
Step 2: Notice
Notice must be sent at least 15 days before the GM. It must contain:
- Date, time, and location
- Detailed agenda
- Proxy form
- Documents to review
Step 3: Quorum Check
The quorum is the minimum proportion of votes:
- First call: minimum 50% of votes
- Second call: no quorum required
Step 4: GM Proceedings
Bureau Election
The GM elects a chair and secretary. The chair leads discussions, the secretary drafts the minutes.
Presentation and Voting
Each resolution is presented, debated, then voted. Required majorities:
- Simple majority: routine management
- 3/4 majority: major works
- Unanimity: change of building purpose
Step 5: Minutes
Minutes must include: date, location, time, number of attendees, vote results, and signatures of chair and secretary.
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